1. Go to Maintain System File and set up the checking accounts and General Ledger defaults before you begin using Accounts Payable.

2. Set up Vendors and Sub-Contractors in Maintain Vendors. This screen also allows you to set up Auto Voucher capabilities from Purchase Orders and edit General Ledger accounts for Vendors.

• Make sure that the correct General Ledger Accounts are set up for each vendor! The Inventory account will be used if there is not a Default account number entered for that vendor.
  
  

3. Maintain Vouchers is used to track vendor's invoices for purchases. Vouchers can also be created from Maintain Checks. (If a Purchase Order is made for each purchase and the Auto Voucher is turned on in that vendor's file, the voucher will already be there. To find those vouchers, look in the Voucher/Job List Report).

4. Maintain Checks is used to enter manual checks. If a voucher is not attached to the check it will NOT save.

5. To pay vouchers, go to Select Voucher For Pay, choose the options you need and click the Process button. When process is complete, click the Payment List button to verify vouchers to pay.

6. Go to the Trial Payment List to verify the vouchers and amounts to be paid.

7. After vouchers and amounts are verified, go to Print Checks to print out checks for each vendor. If this is the first check run, make sure the line up is set properly for your printer by printing a test check.