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How to get to this screen: Click on Payroll, then System File.
The Payroll System File holds default values for the payroll module.

• Shown above is the Main Info tab. Enter the Current Year. When changing the Current Year, make sure to go to the Utilities menu and run Recover Payroll. When switching back and forth from year to year, be sure to run the Payroll Recover after saving a new Current Year. The Payroll Recover will bring in the information from the Current Year saved in the Payroll System File.
• If you are using the General Ledger Interface and departmentalized Income Statements, specify the most commonly used Standard G/L Department code.
• Check the Post From Payroll To G/L box if you are using the Payroll to G/L Interface.
• Check the Update From Payroll To A/P box to automatically create vouchers for payroll taxes and deductions and the G/L entries that go with them. These G/L account numbers are taken from the payroll system file.
• Check the Update From Billing To Payroll to transfer hours from the Maintain Invoice Labor Hours on Billing directly to payroll.

• Under the G/L tab, enter the matching G/L account numbers for each expense. Use the look up box next to each field to find the account number needed. When found, click on the account to enter it in the corresponding field.
• Journal To Post To: use the scroll down menu to enter the Journal Number. It must be the same journal that is entered on the G/L System File for Payroll.

• Additional deductions should be entered under the Deductions tab shown above. To enter a deduction, click on the Add Lines button. These deductions will be copied to each employee as the employee deduction screen is brought up. Deductions must be created here before use in the Employee or Override Files.
• A represents calculate after the deduction is taken.
• B represents pretax deductions.

• The Vendors tab shown above is used for automatic A/P voucher generation for taxes and deductions. To utilize this screen, the Update From Payroll To A/P box in the Main Info tab must be selected. Use the look up boxes next to each field to find account numbers.

• The SDI Codes tab can be used to track SDI State Disability. Multiple workmen's compensation deductions can be entered on this screen.

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