How to get to this screen: Click on Payroll, then Post to G/L.
Payroll to General Ledger debit and credit entries are created when checks are printed. This is when they will be shown on the Edit List.
*Always print an Edit List for a hard copy then transfer over the transactions to the G/L.

• Click on the Print Edit List button to select it if it is not already selected.
• Choose from the Sort By column Employee Code, Check Date, Check Number, or G/L Account Number to bring up the list you wish to post.
• Enter the Check Date to bring up a specific date. This field can be left blank if you would like to see all of the transactions.
• To Summarize Each Employee, click on the corresponding box.
• Enter a Date For Record Totals. Information from this date will be posted to the G/L.
• Make sure the correct Fiscal Period is selected from the scroll down menu.
• Click the Run Report button when you have made all selections. A list will then be provided for you to print using your computer options.

• Click the Transfer To General Ledger button if you wish to transfer. Notice on the screen above that when this option is selected, The Sort By menu and Summarize Each Employee fields are grayed out.
• The Transfer Just Account Totals option is now available for use. Choose this option if you would like to specify the transfer.
• Enter the Check Date, Fiscal Period, and Date For Record Totals. Click Run Report to transfer. If the totals are out of balance, the report will not transfer.

Back to General Ledger
Back to Payroll