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Maintain System File
How to get to Maintain System File: go to Accounts Payable then Maintain System File
This screen allows you to set up your checking accounts and General Ledger info for Accounts Payable.
Under the Defaults tab enter the default accounts for Accounts Payable. Your Chart of Accounts must be setup prior to entering this information.
Back to Accounts Payable
Back to General Ledger
This screen allows you to set up your checking accounts and General Ledger info for Accounts Payable.
- Under Checking Accounts at the bottom of the screen, you can enter up to 5 different accounts. Put the bank's name in each field under the Name column. Tab over and enter the G/L account number assigned to that account. Tab to the Balance column and enter the beginning balance for each account.
- Now that you have entered all the bank information, go back to the top and choose the Default Checking Account Number by clicking on the button next to the field. Make sure to choose the account that is used most frequently.
- Click to check mark the Update to General Ledger box if you are using Accounts Payable with the General Ledger. When checked, this will automatically update the G/L for you.
- When check marked, the Do Not Void Checks If Many Vouchers box will allow you to put as many vouchers on a check as needed. The voucher information will not be printed on the check stub, so you will need to make a separate sheet to include with the payment.
- The A/P - G/L Users box allows you to type in the users who have access to this screen. Make sure you use the quotations around the name and separate each name with a semi-colon (;).
- Enter the Name of each Checking Account, it's corresponding G/L Account and a beginning Balance. The !st checking account is number 1, 2nd is number 2 and so on when selecting the Checking Account to pay from when entering checks.
- Enter the Credit Card Accounts in the same manner, only add the Vendor code for the credit card.When paying vouchers with a credit card account, a voucher to pay off the credit card will automatically be made from the transaction.
Under the Defaults tab enter the default accounts for Accounts Payable. Your Chart of Accounts must be setup prior to entering this information.
- A/P G/L Journal # - enter the journal number for the current period. This number will be applied to each transaction when they are sent to the General Journal. When a journal # is applied, you can display and print transactions posted by journal number.
- Inventory to G/L Journal # - enter the journal # for the current period. This number will be applied to each Inventory transaction and when sent to the General Journal.
- Accounts Payable Trade Account - Enter the account number affiliated with the Accounts Payable Trade Account. To access the account look-up screen, click on the button next to the number field. The account title can be entered in the blank space for convenience. This account will always be credited with each voucher and there can only be one of these accounts. This account will also be a liability on the balance sheet.
- Inventory Asset Account - Place your balance sheet Inventory asset account # in this field.
- Inventory Received Liability - This account should be used when using the purchase order system. This account is debited when a voucher is entered and credited when the purchase order is received. It is a temporary holding account between receiving the goods and entering the voucher to pay for them.
- Sales Tax Expense - Enter the account number that is credited when sales tax is entered on a voucher. This is an expense account.
- Shipping Expense - Enter the account used for shipping expense.
- Purchase Discount - Enter the account used for discounts.
- Cash Checking - Enter the balance sheet cash account.
Back to Accounts Payable
Back to General Ledger
cassyjb |
Latest page update: made by cassyjb
, Feb 24 2009, 3:11 PM EST
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2 images added 2 images deleted view changes - complete history) |
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