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| Version | User | Scope of changes |
|---|---|---|
| Apr 30 2009, 11:18 AM EDT (current) | cassyjb | 44 words added, 4 photos added, 3 photos deleted |
| Feb 17 2009, 10:31 AM EST | cassyjb | 5 words added, 3 words deleted |
Changes
Key: Additions Deletions
How to get to Maintain Payments: Click on Accounts Receivable, then Customer Payments.
This screen is used to edit previously entered payments and to enter new payments against invoices.
This screen is used to edit previously entered payments and to enter new payments against invoices.
- In the above screen, customer payments are listed by Payment Number, Code Type (C: payment put against customer; B: payment put against a billcode), customer ID Number, Paid Date, Amount Paid, and Check/CC Number received.
- To search for a Customer/Billcode: Choose your method of search in the Customer/Billcode: Customer or Billcode (use the look up button to search). Click on the Refresh button in the Main Menu and the items specified will appear.
- To apply a credit card charge to an invoice: Click on the Non-Applied C/C Charges box and click on the blue link in the Pay# field, as shown below.
- To enter a payment: Click on the New Payment button. The screen shown below will appear. (This screen is also the screen that will appear when applying a credit card charge.)
- In the Customer/Billcode field, scroll and select whether you are entering this according to customer or billcode. Enter the Customer ID or the Bill Code or use the look up boxes to search.
- Enter the Checking Account number that this payment will be deposited into. Type the Deposit Number in the next field.
- Select a Payment Method. If you are using our credit card merchant and have entered all of your merchant numbers in the Utilities System File, you can accept and authorize a credit card from this screen. When Visa or MasterCard has been selected, the fields you need will appear in place of the Check Number field: Card Number, Card Holder, Exp Month and Exp Year.
- Type the Check Number of the payment received int the next field.
- Enter the Fiscal Number, Invoice Number, Date Paid, and Total Amount Paid.
- As you go through each field, you will see the unpaid invoices for this customer or billcode appear at the bottom of the screen. Choose the empty Apply field next to the invoice you wish to pay and enter the amount of the payment.
- After you have entered the information, hit the Save button to apply this payment.
- To edit a customer payment: Click on the Payment Number of the line you wish to edit. The Edit Customer Payments screen shown below will appear.
- Change the information that is incorrect and hit Save to apply the new information to the payment. The Delete button can also be used to erase record of the payment.
