Maintain ChecksThis is a featured page

How to get to Maintain Checks: Click on Accounts Payable, then Maintain Checks.
Manual Accounts Payable checks are entered from this screen.
Maintain Checks - manually create a check to pay a vendor. The Default Infor tab contains the check date, amount, description, G/L period, etc.
  • In the Checking Account # field enter the account number that the check is going to be written on. If these accounts have not yet been set up, go to Maintain A/P System File to input that information.
  • Click the Unassigned Check # box to input a transaction that does not require a check number, like an ATM withdrawal.
  • Under the Default Info tab, enter the Check Date and the Check Amount in the related field.
  • Enter a brief Description.
  • Use the arrow next to the G/L Period field to scroll and select the appropriate period.
  • Type the invoice number in the Invoice No field.
  • When checked, the Create/Pay New Voucher box will let automatically make a new voucher and pay it. This is nice when you are paying a voucher as soon as you've received it.
  • To Create G/L Entries for this transaction make sure that this box is checked.
Maintain Checks - manually create a check to pay a vendor. The Vouchers Paid tab includes a list of the vouchers paid by this check.
  • The Vouchers Paid tab is a listing of all the vouchers being paid by this check. If you checked the Create/Pay New Voucher box in the Default Info tab, the new voucher will be displayed here. The Voucher # link will bring up the screen below where you can also apply this money to a job in job cost:
Maintain Checks - manually create a check to pay a vendor. When a voucher is clicked on from the check screen, a popup will appear.
  • If you are paying an existing voucher, click on the Add Vouchers button and enter the information needed to bring in that voucher. To pay more than one voucher, repeat this process for each one. To add costs to a job in Job Cost, use the look up button next to the Job # fields to find the job and enter the Job Amt and select a Job Phase (these will appear if phases are applied to the job in Job Cost). Adding a job number on the voucher like this will apply the voucher for the amount specified to the Job Detail Report.
  • Make sure that the total on this page adds up with the Check Amount on the previous screen.
Maintain Checks - manually create a check to pay a vendor. The G/L tab allows you to view or edit the entries created for this check.
  • Under the G/L Accounts tab are the entries related to the current transaction.
  • After all the information has been verified and is correct, click on the Save button in the upper left corner to process this transaction.
  • Maintain Checks will update the check register. You do not have to use Maintain Checks to show vouchers as paid. You can also Select Vouchers For Payment and Print Checks.
Back to Accounts Payable



cassyjb
cassyjb 		Latest page update: made by cassyjb , Feb 24 2009, 3:08 PM EST (about this update About This Update cassyjb Edited by cassyjb

4 images added
4 images deleted

view changes
- complete history)
Keyword tags: checks unassigned checks vendor vouchers
More Info: links to this page

Threads for this page

There are no threads for this page.  Be the first to start a new thread.

Related Content

  (what's this?Related ContentThanks to keyword tags, links to related pages and threads are added to the bottom of your pages. Up to 15 links are shown, determined by matching tags and by how recently the content was updated; keeping the most current at the top. Share your feedback on Wetpaint Central.)
Maintain Vouchers Maintain Voucher Checks
Accounts Payable